Faculty & Staff Lending Guidelines

Your valid Los Rios employee ID card is your library card. Your employee ID card gives you access to any Los Rios college library and their outreach centers.

The privilege of borrowing is a personal one and may not be transferred. We advise you to never loan your library card to others, even a student who is assisting you. The library relies heavily on student workers to operate the Circulation Desk. Out of respect for our student workers, for your protection, and the protection of the Library’s collection, please present your library card to check out material. Student workers are advised to not accept anything other than a valid Los Rios employee ID card to check out material to faculty or staff.

Note: Report your lost or stolen Los Rios employee ID card immediately to library staff. You are responsible for all library items checked out on your card and any fees those items may incur.

Borrowing limits indicate how many library items can be checked out at a time. Exceptions may be made on a case-by-case basis after consulting with library staff. The following chart identifies borrowing limits:

Loan periods indicate how long you can check out (in other words, borrow) a library item. Depending on the item, loan periods can range from two hours to three weeks. Exceptions may be made on a case-by-case basis after consulting with library staff. The following chart identifies loan periods:

Note: If you do not know when your library item is due, you can check your My Library Account online. 

For faculty and staff, regular check out periods, limits, and late fees on our Check Out Policies page apply.

However, we understand faculty/staff conducting research or working on long-term projects may need to check out material for an extended period of time. Extended check out periods are approved on a case-by-case basis.

To request an extended check out period or limit, please speak with a librarian. Items on extended check out may not exceed one semester.

If you do not know when your library item is due, you can check your My Library Account online. 

All items must be returned to avoid paying fees. Items may be returned to one of the two library book drops on the ARC campus:

• Inside the Library, the book drop is located on the north side of the Library Circulation Desk.
• Outside the Library, the book drop is located to the right of the main entrance to the Library.

Note: Faculty/Staff are financially responsible for damaged or lost library materials.

You may renew most items in our Circulating collection as long as no other person has placed a hold on the material. The first renewal may be done online by logging into your My Library Account. Additional renewals must be done in-person and are at the discretion of library staff. For in-person renewals, you must bring the item to the Library Circulation Desk (library staff cannot renew your item if it is not physically there).

If you want a library item already checked out or owned by another Los Rios college library, then you may place a hold (i.e. request) on it through OneSearch. Look up the item, click the Request this item button, and enter your credentials to place it on hold. If it is coming from another college, it could take two to three business days to arrive at ARC. You will be notified through your employee email when the item is ready to be picked up. Bring your Los Rios employee ID card to check out material. Items owned by other Los Rios colleges can be renewed provided no one has placed a hold on the material. Items owned by other Los Rios colleges are not available for semester-long extended loan periods.

Note: Because Reserve Materials are in high demand, you cannot place a hold on Reserve Materials from our online system. For the same reason, you also may not place a hold on one-week Circulating items from the online system.

Exceptions may be made on a case-by-case basis after consulting with library staff.

You may request library items from a network of libraries outside of Los Rios. In most cases, there is no charge for requesting items from other colleges or universities. Use the online Inter-Library Loan form to request items from libraries outside of Los Rios.

Note: You are responsible for any overdue fines, cost of damage, or loss of borrowed materials from outside of Los Rios.

As a courtesy to our faculty and staff, we do not collect fines for overdue material. However, faculty and staff are financially responsible for lost or damaged library material and excessive misuse of the library will result in a loss of library privileges. A courtesy notice is sent through email three days before material is due. If renewal options have been exhausted, then contact library staff to inquire about extended loan periods.

If material is not returned or renewed, then two additional courtesy notices are sent through email. When the item is two weeks overdue, the Library's computer system automatically assumes the material has been lost and bills the borrower the cost of the book. A $10 processing fee will also be assessed for each billed item. Faculty and staff are responsible for these replacement and processing charges.

If material listed as billed status is returned and the Library has not already purchased a replacement copy (usually within 60 days of billed status), then replacement charges will be waived and library privileges will be restored.

Payment is accepted at the ARC Library circulation desk during normal hours to clear all charges in the library's system and to restore library privileges.

Check out privileges for faculty/staff will be suspended if any of the following are true:

• Faculty or staff has 12 or more late items
• Faculty or staff has one or more billed items
• Faculty or staff owes $50 or more in unpaid fees

The return of all library material is required upon resignation or retirement. Supervisors are asked to consult with library staff before signing off on Part II of the LRCCD Resignation / Retirement Form (P-104). Those who fail to return checked out items upon resignation or retirement will be billed a replacement and processing fee through the ARC Library.

The library is pleased to offer retired ARC faculty and staff the opportunity to continue using the library's general circulating collection. At no cost, retirees may check out three physical circulating items at a time. Fines apply for late items.

Unfortunately, we are unable to offer renewals or Inter-Library loan services for retirees.

Emeriti members may access limited library databases when allowed by vendor licenses. Database access is provided when on campus, and may be available remotely through Single Sign-on or direct login. Contact Sarah Lehmann at lehmans@arc.losrios.edu for assistance.

As an alternative, we suggest you explore the Sacramento Public Library's excellent collection of online databases.

If you have further questions about checking out materials from the ARC library please call the Circulation Desk at (916) 484-8455.