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Print Reserve FAQs

What is the reserve collection?

In order to make course materials available to students, instructors put textbooks, articles, chapters, videos, class notes, study guides and other course material on reserves. Both library-owned and instructor-owned material are put on reserve for ARC classes.

How do instructors put an item on reserve?

Print and fill out the Reserves Form and bring it with the reserve item(s) to the Circulation Desk. Please allow at least three days for processing, particularly at the start of the semester. Direct any questions to Jane Hoff at (916) 484-8744 or

Where are reserve items located and what is the checkout period?

Reserves are kept behind the Library Circulation Desk. Students bring the appropriate call number to Circulation to retrieve the textbook or item(s). The most common time period for reserve items is two hours. Most items are available for in-library use only. If the item is provided by the instructor, it is the instructor’s choice on the appropriate checkout period (usual choices are 2-hour, 1-day, or 3-days).

How does a student find material on reserve?

Students can use OneSearch to find the call number (e.g. using keyword search: ENGWR 300 Smith) and take the call number to the Circulation Desk. To see how easy it is, visit the Textbooks page. Students are welcome to ask a librarian for help. You can also save your students time by providing the call number in the syllabus, or posting it in Canvas.

Print Reserves Policies

Current editions only

Older editions of current textbooks are not placed on reserve. A faculty-donated copy of the most recent previous edition of a textbook may, at the subject librarian's discretion, be placed in the library's circulating collection for three-week checkout. You can check OneSearch to see if older editions are available in the circulating collection.

Supplementary materials

Supplementary materials will be kept for only one semester unless they are used with some regularity. At the end of a semester, low circulating items will be returned to the instructor. If an instructor wishes to donate supplements to the library, a librarian will determine if it would be useful in the collection.

Removing reserves

Items on reserve will stay on reserve until they are no longer being used for any course. If the item was provided by an instructor, it will be returned. If the instructor wishes to donate the item to the Library, it will be sent to the librarian liaison for that department to determine if it is appropriate for the Library circulating collection.

Criteria for the library to purchase textbooks

When the budget allows, the library may buy textbooks for reserves.

Donated textbooks become the property of the Library. Most Library-owned textbooks have a two-hour, in-library use checkout and most are available to the taken out of the Library for overnight checkout. Library fines apply to late returns.

When instructors put personal copies of textbooks on reserve in the library, they have the opportunity to indicate if the textbook can leave the building or if it is for in-library use only. Those textbooks designated as in-library use only will have a LIB USE ONLY notation placed on the item record, and a "Library Use Only" sticker placed on the textbook's cover.

Print Reserves and Copyright

For additional information, view the ARC Instructional Technology Center page on Copyright.