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Security Guidelines

Los Rios Community College District systems are designed to protect the privacy of both students and employees. All data with any personal information about an individual is processed and stored securely and confidentially.

For us to protect each individual's personal information, we adhere to state and federal laws and use the following data protection guidelines:

  • Fair, lawful, and transparent processing
  • Purpose limitation
  • Data minimization
  • Accuracy
  • Data retention periods
  • Data security
  • Accountability

We ensure both manual and digital records are secure. The level of security should reflect the potential harm that could result from the loss or misuse of the data. We also have procedures in place to respond to any security breaches, including support from the State Chancellor's Office.

Below are some security measures we use for data protection:

  • Establishing password policies
  • Installing enterprise firewalls and virtual private networks with multi-factor authentication
  • Patching and staying current with system and application updates
  • Deploying virus checker on all computers
  • Encrypting any personal information held electronically
  • Limiting electronic access – that is, only those who need to access the data should allowed
  • Staff education via online videos

Legal Information


Family Educational Rights and Privacy Act (FERPA) is a federal law that prohibits schools from disclosing personally identifiable information in a student's "education records" to a third party without the consent of the student (or in some circumstances, the parent, if the student is younger than 18).

Senate Bill 54 – The California Values Act

Senate Bill 54 (SB 54) is a state law that prohibits the use of California resources and personnel (including state and local law enforcement agencies, school police, and security departments) to investigate, interrogate, detain, detect, or arrest persons for immigration enforcement purposes and prohibits law enforcement from inquiring into an individual's immigration status.

Assembly Bill 21 – Public Postsecondary Education: Access to Higher Education for Every Student

Assembly Bill (AB) 21 requires California community colleges to refrain from disclosing personal information – including immigration status – of students, faculty, and staff unless permitted by state or federal education privacy law.

Resources for Educators